Convert payslip PDFs to Excel
Payroll portals issue a PDF payslip each month. To compare months, check deductions or prepare for a tax return or loan application, the figures are much more useful side by side in a spreadsheet.
PDF to Excel uses text positions to rebuild tables in an .xlsx file. Payslips contain sensitive personal data, so note that this tool uploads the file: the input is processed in memory, not stored. The private output becomes eligible for cleanup after an hour; deletion runs on later conversion submissions.
Payslip layouts often place earnings and deductions in two side-by-side tables. These usually come out as neighbouring columns on the same rows, which you can rearrange in Excel. Create one summary sheet with a column per month and paste each month's net pay, tax and pension values into it; that is easier than trying to merge whole payslips.
Step by step
- Download the payslip PDF from your payroll or HR portal.
- Sign in, open PDF to Excel and add one payslip.
- Convert, download and check each figure against the PDF.
- Copy the totals you need into your own yearly summary sheet.
Tips
- Password-protected payslips must be opened and saved without a password first.
- Check negative values and currency symbols after converting.
- Delete the downloaded spreadsheet from shared computers when you are done.
Questions
- Can I convert a whole year in one go?
- The tool converts one PDF at a time; convert each month, then combine the figures.
- Does it work on a photo of a payslip?
- No useful data comes from photos or scans, because they contain no text layer.
- Who can download my payslip?
- The download request checks the account and requesting client. A signed download link can be used by anyone holding it until it expires, so do not share it. Output cleanup becomes due after an hour and runs on later submissions.