Convert an invoice PDF to Excel
Supplier invoices arrive as PDFs, but checking line items against purchase orders or coding costs is far quicker in a spreadsheet. Retyping descriptions, quantities and prices invites mistakes.
PDF to Excel uses the position of text to rebuild rows and columns in a real .xlsx workbook. It runs on Convertora's server; the input is processed in memory, while the output is stored privately for download. Outputs become eligible for cleanup after an hour; removal runs when later conversions are submitted.
Invoices mix a line-item table with addresses, payment terms and logos. The table converts into rows and columns, while surrounding paragraphs stay as plain rows of text, so expect to delete a few header lines above the table. Formulas are not reproduced: totals arrive as the numbers printed on the invoice, which is useful for checking them, because you can add your own SUM formula and compare.
Step by step
- Use the invoice PDF exactly as the supplier sent it, not a scan or photo.
- Sign in, open PDF to Excel and add the invoice (up to 25 MB).
- Convert and download the .xlsx file.
- Delete header rows above the line items, then add a SUM formula and compare it with the invoice total.
Tips
- Convert each invoice separately so every sheet maps to one document number.
- Scanned invoices contain images, not text, so they produce little usable data.
- Keep the original PDF as the record; the spreadsheet is a working copy.
Questions
- Are invoice totals recalculated?
- No. Values are copied as printed; formulas are not created or guessed.
- What if a cell is empty?
- A value the PDF doesn't contain is left blank rather than invented.
- Is the invoice stored?
- The input is processed in memory, not stored. The spreadsheet is held privately and becomes eligible for cleanup after an hour; deletion depends on later conversion submissions.
Related tools
Full guide: How to convert a PDF to Excel